Here is the jargon and small print from their website if you want to know more:
- Once an employee has submitted a request, Mojo will now be alerted to the request via email. Cyclescheme will prompt us to log into MySchemes and review their request. We will need to check that the employee is eligible to join the scheme - this chiefly means that they are over 18 (or over 16 and have a guarantor) and that their new salary sacrifice will not take them below National Minimum Wage (NMW) or National Living Wage (NLW).
- Once approved, Cyclescheme will issue us with an invoice for their request. It's important that this is paid quickly as the employee will be highly engaged at this point and excited to get their new bike and starting to cycle to work.
- Once the invoice is paid, Cyclescheme will issue the employee an eCertificate e via an e-mail to the email address they have specified. This includes a redemption code that will enable them to securely collect (local) or order (online) their cycle to work package from their chosen retailer. The employees Hire Period will start now. For details on how long it takes to issue certificates once payment has been received, please see ' I’ve paid the invoice, what next?'.
- Now that our employee has their bike and/or accessories, it's time for you to set up the salary sacrifice via payroll. We'll be emailed the correct details but we can also find them in the employee's Certificate record on MySchemes. Simply pass this to our payroll team with a request for it to be applied as a new salary sacrifice. The key thing for the payroll staff to consider is that the scheme requires a reduction (as opposed to a deduction). The most straightforward way to apply the reduction is as a ‘negative adjustment’ to the employees' gross pay. The required duration of the reduction will be stated in the email we send you (and available via MySchemes), many systems use an ‘effective dated’ system, or a ‘reducing balance’ facility. So if the reductions are over 12-months, then the salary will automatically revert after that period (or when the balance reverts to zero). If neither of these elements is available, then a simple diary note will be needed.
- At this point our obligations as an employer are complete. Our employee has their equipment, our organisation is recouping the cost (tax efficiently) and there are no other requirements.
- At the end of the Hire Period, Cyclescheme will contact the employee and manage their Ownership Options. At the end of the scheme, the employee will have saved between 25-39% (or more with offers) and the employer will have saved up to 13.8%.